In recent times, most corporations have their own intranet, which is rather like the internet except for the fact that it’s simply reachable to those within the company. However, Intranets are not just practical for large enterprises, SMEs can benefit from them hugely too.
An intranet means that internal communications within a company are simplified to a large extent and make for more success in terms of growth, as productivity increases. It’s mainly an internal database which every employee can access, with different permissions for various staff.
Keeping your companies documents in a secure environment online provides each Intranet user with easy access to information. This is particularly useful for companies seeking an ISO accreditation as document management is the answer. An Intranet provides a system where any user, on any internet connected device, can simply share and access information and documentation.
If each member of your team can login and see the most recent company news, information, events or chat online with other members of the team who are remote. An intranet solution can significantly improve cross-company communication.
Not all intranet benefits relate, particularly to employee production. One of the main advantages of an intranet is improved communication, idea generation and internal conversation. Companies can offer forums where employees can contribute to ideas on various types related to the company itself, certain projects or other topics.
These forums may provide the outlet for employees to present new product ideas or suggestions they aren’t comfortable sharing face-to-face. It also allows employees that work in diverse locations to have an ongoing vehicle for communication.
Security and Reliability
Intranets often offer significant advantages in security and privacy over the Internet and other forms of electronic communication. Companies can use various types of firewalls and encrypted technology to protect data and internal communication from hackers. The consistency of intranets is also usually strong, as companies have IT staffs to deal with the systems. Unlike pages on the World Wide Web, employees typically don’t have to worry about bandwidth limitations and accessibility when opening intranet documents and tools.
Most organizations still rely on shared network drives and email for correspondence between different parties. A corporate Intranet goes a long way in solving the natural problems of working with shared drives and email. These include a reduction in the duplication of content, overcoming version control issues and having no ability to search across drives and staff member email accounts, just to name a few.
Intranet software provides a centralized storage area that enables your team members and you to bring out content into a single location from where everyone can access, search and work together from.
A well-designed and secure intranet will allow your employees to participate, communicate and collaborate better and save your business huge amounts of time. It will smooth out all the avoidable complications that happen in the current complex business scenarios. By addressing the problems of bringing your enterprise together irrespective of location or size, incorporating an intranet system in your business will let you harvest the benefits of increased productivity and better employee engagement.